COMMUNICATION

How we stay in touch

At Headington Rye Oxford, we value the partnership between home and school and we believe that excellence in communication makes for a happy and productive learning environment.

Please let us know if you think something is concerning your son or daughter, however trivial it may seem. We will then be able to work with you to give them the right kind of support and encouragement.

The School encourages dialogue between home and school and meetings with the class teacher or other staff may be arranged by emailing the teacher or through the Head’s PA, Mrs Clare Litten. Meetings with the Head can also be arranged through Mrs Litten.

There are a number of ways in which you can communicate with the School. The main number for the School is 01865 759400, email on reception@headington.org, and our reception staff will be happy to help with any enquiry.

School website
E-newsletters
Parent Portal
Letters
Social Media

Emergency contacts

It is vital that the School is able to contact parents, guardians or a nominated emergency contact in case of illness or injury. Parents are, therefore, asked to provide emergency contact numbers and to inform school immediately if there are any changes during the course of the school year.

Emergency arrangements

There may be occasions, for example due to heavy traffic or adverse weather conditions, when parents are unable to collect their child/ren as arranged. If this happens, please contact Reception so that they can be booked into After School Care until parents arrive. There is always a member of staff on duty in After School Care until 6.00 pm.

In the extraordinary event of school closure, parents can call Reception for information. Announcements are also made on the website and on social media.

Who to contact

At Headington Rye Oxford we value the partnership between home and school and we believe that excellence in communications makes for a happy and productive learning environment. The contact details for selected members of staff are given below.

Useful Telephone Numbers
Useful Email Addresses

ClassList

Classlist enables you to contact other parents safely and securely and to keep up to date with events organised by the Parent Reps. It is a UK site that has been set up by parents, for parents and is completely free to use. As a school we have checked where and how the data will be stored and are happy with the levels of security in place. The online system allows you to enter, manage and update the personal information that you wish to share with your child's year group. So that our site remains just for parents of the School, all requests to join Classlist are checked by the School with our database before they are validated.

You can join now by visiting https://www.classlist.com and searching for Headington Rye Oxford Prep School. After your request has been validated, you can log in and use the site, either through a web-browser or using an app (for iOS or Android). We believe that Classlist will help to create a welcoming and engaging community and would encourage parents to be a part of it. If you have any questions about the system, please contact rbowen@headington.org.

Day to day communication

EYFS - Home-school and Tapestry

All pupils will receive a Home-School diary/reading record, which goes home each day in the book bag. This is to enable both teachers and parents to communicate minor bits of information for example a late change to arrangements or a bad night's sleep. They are checked every morning. We use a home/school app called Tapestry to share photos of what the children are learning and accessing in school. We also encourage parents to share moments celebrated at home, or news. For example holidays or the first time they ride a bike.

KS1 - Home-school and Seesaw

All pupils will receive a Home-School diary/reading record, which goes home each day in the book bag. This is to enable both teachers and parents to communicate minor bits of information for example a late change to arrangements or a bad night's sleep. They are checked every morning. Teachers will also use the educational app Seesaw, to set homework and spellings.

KS2 - Pupil planners

From Year 3, children are provided with a Headington Rye Oxford Prep School pupil planner. Pupils are always very excited to receive their copy at the start of the year and it is important to ensure they have it with them for all lessons.

The planners include the following information for the children:

  • Calendar dates
  • Checklists for school uniform, PE kit and lesson equipment
  • E-safety advice
  • Homework advice and the e-hub address
  • Their personal targets
  • A diary to record notes, reminders and information on homework
  • Space to reflect on their learning
  • Areas for parents to write notes to class teachers
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